ELECTRONIC DOCUMENT, INFORMATION, AND ARCHIVE MANAGEMENT SYSTEMS IN ECONOMIC INSTITUTIONS: A DESCRIPTIVE STUDY OF THE ONBASE SYSTEM

Authors

DOI:

https://doi.org/10.26668/businessreview/2024.v9i6.4755

Keywords:

Archives, Documents, Information, Electronic Management, Electronic Documents, OnBase System

Abstract

Objective: The study aims to familiarize readers with the Onbase system for electronic document management. To highlight its key features and operational methods,to elucidate its functionalities.

 

Theoretical Framework: Data were meticulously collected through document and record searches related to the Onbase system by accessing Hyland's official website, the system's designer, and various online platforms that provide discussions about the system.

 

Method: We employed the descriptive method based on analysis to elucidate the operational methods of the Onbase document management system and to accentuate its components and distinctive features.

 

Results and Discussion: The study has conclusively demonstrated that the OnBase system facilitates: Efficient management of an extensive volume of documents, files, and archives, the system strategically supports the digitization of documents and archives, as well as the overall digitization of business processes; these capabilities ensure reliable document access within the institution and support remote work, thereby redefining modern business and administrative operations.

 

Research Implications: The implementation of an Electronic Document Management (EDM) system is crucial for institutions aiming to advance their digital transformation. These systems render information instantly available, thereby facilitating the daily operations of employees through the use of an assortment of digital tools and methods for creating, digitizing, organizing, indexing, classifying, searching, and archiving documents. This structured approach to information management via the OnBase system contributes significantly to the efficiency of administration within institutions. In the study, we presented a successful experience of the Marine Studies Laboratory and the Algerian Total Company in adopting the OnBase system.

 

Originality/Value: This study will contribute to the literature by enhancing our understanding of the use, key features, and functionality of document management, information management, and archival systems. This information will be valuable for individuals interested in improving document and information management systems in economic institutions. It may contribute to making better decisions and enhancing efficiency and effectiveness in document, information, and archival management.

Downloads

Download data is not yet available.

References

Digital Archiving. (2023). Electronic Document Management (GED). (online). Visited on: 23/06/2023. Available at: https://www.archivage-numerique.fr/ged

Gd expert. (2023). Client Case: Marine Studies Laboratory (LEM) Chose OnBase. (online). Visited on: 12/06/2023. Available at: https://www.gdexpert.net/lem/ https://www.

gdexpert.net/total-algerie/

Hyland (2023). About Hyland Software. (online). Visited on: 08/07/2023. Available at: https://www.onbase.com/fr-FR/a-propos

Keymark, (2023). Automating Your Business Processes With OnBase Software. (online). Visited on: 06/06/2023. Available at: https://www.keymarkinc.com/onbase-software/

ONBASE by Hyland (2023). What can onbase do for you? (online). Visited on: 05/06/2023. Available at: https://www.salon-ecom.com/public/exposants_files/FR_Product_Brochu

re_A4.pdf

ONBASE, (2020). ECM ONBASE: An Ideal Tool to Ensure Remote Work. 2021. (online). Visited on: 24/12/2022. Available at: https://www.sg-software.dz/Articles/ECM-ONBASE-:-Un-outil-id%C3%A9al-pour-assurer-le-t%C3%A9l%C3%A9travail

OnBase, (2023). One Platform, Unlimited Potential. (online). Visited on: 07/06/2023. Available at: https://www.marconet.com/enterprise-content-management/onbase-by-hyland

Oulad Hosseini, Y. (2021). Information Systems for Archives and Their Role in Providing Electronic Information Services in Economic Institutions: A Field Study at the General Directorate of Sonatrach. (Ph.D. thesis). Third Cycle: Library and Documentation Science. Supervised by: Prof. Dr. Kamal Boukrzaza. Algeria: Abdelhamid Mehri University Constantine 2.

SG software. (2020). What is GED (Electronic Document Management)? (online). Visited on: 24/06/2023. Available at: https://www.sg-software.dz/Articles/Qu%E2%80%99est-ce-que-la-GED-(gestion-%C3%A9lectronique-de-documents)

SG software. (2020). Why GED? The 05 Added Values. (online). Visited on: 24/06/2023. Available at: https://www.sg-software.dz/Articles/Pourquoi-la-GED---(les-valeurs-ajout%

C3%A9es)

SG software. (2022). Electronic Document Management and Archiving: What's the Difference? (online). Visited on: 15/06/2022. Available at: https://www.sg-software.dz/Articles/GED-et-archivage-%C3%A9lectronique-:-quelle-diff%C3%A9rences--

SG software. (2022). Transitioning from Paper to Electronic Document Management. (online). Visited on: 25/06/2023. Available at: https://www.sg-software.dz/Articles/Passer-d%E2%80%99une-organisation-documentaire-papier-%C3%A0-la-gestion-%C3%A9lec

tronique-des-documents

SG software. (2023). The Importance of a GED Solution in ISO-9001 Compliance. 2021. (online). Visited on: 24/06/2023. Available at: https://www.sg-software.dz/Articles/L'

importance-d'une-solution-GED-dans-la-conformit%C3%A9-ISO-9001

Sheikhani, S. (2020). Information Sources and Media Documentation. Syria: Publications of the Syrian Virtual University.

Downloads

Published

2024-06-04

How to Cite

Benmakhlouf, H., & Chouaou, A. (2024). ELECTRONIC DOCUMENT, INFORMATION, AND ARCHIVE MANAGEMENT SYSTEMS IN ECONOMIC INSTITUTIONS: A DESCRIPTIVE STUDY OF THE ONBASE SYSTEM. International Journal of Professional Business Review, 9(6), e4755. https://doi.org/10.26668/businessreview/2024.v9i6.4755